Job Title: Half-day Administrator
Company:RecruitMyMom
Job description: Job Description :A growing business specialising in outdoor equipment is in search of an organised and proactive Administrator to join their team in a permanent, half-day role based in-office, with working hours from 07:45 to 13:00, Monday to Friday.This position involves a variety of administrative tasks to support the office’s daily operations, including managing job cards, handling supplier invoices, assisting with office management, and providing client services. The role requires strong attention to detail and the ability to multitask efficiently in a fast-paced environment. The ideal candidate will be proactive, self-motivated, and comfortable in a workshop environment.Responsibilities:
- Job Card Management: Accurately capture and process job cards for various projects.
- Supplier Invoices: GRV (Goods Receipt Voucher) supplier invoices and ensure they are processed in the system.
- Purchase Orders: Create and send purchase orders to suppliers.
- Office Management: Oversee general office supplies, including stationery, cleaning materials, and any other office-related items.
- Client & supplier follow-up.
- Debtors: Contact clients to follow up on outstanding payments.
- Creditors: Communicate with suppliers regarding outstanding parts and invoices.
- Administrative Support to Directors: Assist the directors with various tasks, including scheduling meetings, sending emails or WhatsApp messages, and driving to collect or purchase items when necessary.
- Courier Arrangements: Coordinate courier services for deliveries or collections of items as required.
- Time Sheet Management: Track and manage employees’ time sheets.
- Quotes & Invoicing: Assist with creating and sending quotes from job cards and invoicing completed jobs.
- General Administrative Duties: Answer phone calls, manage emails, and provide administrative support where necessary.
Requirements
- Experience in administration, office management, or a related field is essential.
- Experience in retail, stock management, and financial administration/assistance would be an advantage.
- Familiarity with office software (e.g., Microsoft Office Suite, Google Suite)
- Strong organisational skills, attention to detail, and excellent communication skills in English (both written and verbal) are essential (Afrikaans is beneficial).
- Ability to prioritise and manage multiple tasks is important.
- The office is located within a workshop, so candidates should be comfortable working in a dynamic environment that may occasionally be noisy.
- Candidates must be reliable and able to manage a half-day schedule with tasks that require efficiency and accuracy.
BenefitsThis is a permanent, half-day role based in-office, with working hours from 07:45 to 13:00, Monday to Friday.
Expected salary: R10000 – 13000 per month
Location: Somerset West, Cape Town
Job date: Thu, 14 Nov 2024 06:34:00 GMT
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