Job Title: Administration Officer
Company:eThekwini Municipality
Job description: Coordinates, supervises and controls specific tasks and activities associated with related financial and administrative functions in respect of providing efficient administrative support to the Manager.
Key Responsibility Areas
- Co-ordinates specific procedures associated with the administration and the processing of specific documentation.
- Co-ordinates the implementation of procedures, systems and controls related to the receiving, updating and recording of transactional / operational information and activities associated with Security Contracts.
- Assesses the financial requirements and recommendations in respect of advertised security tenders and captures accordingly.
- Calculates wage determination increases due to companies.
- Conducts inspections of contracted security companies in respect of wage issues and other related costs.
- Scrutinizes invoices submitted by security companies and reconciles with actual deployment of security officers and/ or related personnel.
- Prepares payment to security companies.
- Attends to queries / complaints / requests
- Processes all credit recoveries.
- Scrutinizes daily deficiency reports, incident and investigates any irregular invoicing or over expenditure.
- Extracts specific security management reports and forwards to relevant departments.
- Supervision and control of subordinates.
- Develops and maintains a filing and index system.
- Undertakes typing of correspondence, faxing, photocopying and organizing of stationery for the Section.
- Attends departmental meetings, records discussions and, prepares and circulates minutes.
Competencies
- Written Communication
- Oral Communication
- Ethics & Professionalism
- Problem Solving
- Data Processing & Analysis
- Interpersonal Relationships
- Client Orientation & Customer Focus
- Action Orientation
- Change Readiness
- Team Orientation
- Coaching & Mentoring
Essential Requirements
- Grade 12 (NQF Level 4) or equivalent and an Administrative Certificate.
- Valid motor vehicle driving license.
- 3 years relevant experience of which 1 year must be at a supervisory level.
- Computer Literacy.
Preferred Requirements
- Diploma (NQF Level 6) or equivalent in the Administrative field.
- 4 years relevant experience of which 2 years must be at a supervisory level
Housing Subsidy Yes
Leave Yes
Medical Aid Yes
Pension Fund Yes
Remuneration R 311,261.52 -R 404,033.88 p.a.
13th Cheque Yes
Contact Name Centre of Excellence
Contact Telephone 031 3113103
Expected salary: R311261.53 – 404033.88 per year
Location: Durban, KwaZulu-Natal
Job date: Sat, 23 Nov 2024 00:51:17 GMT
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