Job Title: EXECUTIVE ASSISTANT
Company:Danté Personnel Recruitment
Job description: EXECUTIVE ASSISTANT TO CEO
OTTERY
R800 000 CTC PAMinimum requirements:
- Grade 12
- Relevant Degree/Diploma
- Minimum 5 years’ experience
Responsibilities:
- Management of purchasing authorisation process from submission of POR’s to handover of signed invoices for payment
- Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees
- Arrangement for and management of Forex linked to international travel
- Ad hoc personal bookings and searches for the CEO
- Act as a support / participate in the development and implementation of administrative standards, policies and practices for the organisation
- Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follows up on the status of assignments
- Receive, screen and direct incoming calls, visitors, mail and email
- Maintain files, records, calendars and diaries
- Control filing linked to and access to contracts / SLA’s for customers, property, property plans etc.
- Co-ordinates meetings, submission of reports to shareholders and arranging of catering for board meetings
- Prepare draft presentations for meetings for CEO
- Minute taking where required, as well as requesting agendas and minutes for upcoming meetings
- Manage CEO Expense Claims
- Manage vehicle insurance portfolio from addition / removal of vehicles onto the policy to management of claims
- Manage all insurance; and arrange for marine / transit cover where necessary
- Management payment for import process, from verifying accuracy of import documentation to purchasing of Forex in conjunction with Finance determine cashflow for large purchases
- obtain authorization and book FEC in line with forecasted dates
- Balance transactions with bank statements bi-weekly
- Arrange and manage all aspects linked to large scale internal and external events, including but not limited to company Indabas
Consultant: Lisa Dietrich – Dante Personnel Cape Town
Apply via our websiteIf you do not hear from us within 5 days, please accept that your application was unsuccessful
Expected salary: R800000 per year
Location: Western Cape
Job date: Thu, 21 Nov 2024 02:31:21 GMT
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