Job Title: Executive Assistant
Company:Status Staffing
Job description: A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE :Permanent
SECTOR:Personal Assistant
BASIC SALARY:R66 000.00 + Benefits
START DATE:A.S.A.P / ImmediateREQUIREMENTS:
- Matric
- Diploma in Legal Secretarial / Paralegal
- Strong Administration Skills
- Excellent organizational skills
- Good verbal and written communication skills (English & Afrikaans)
- Well-developed leadership and junior management skills
DUTIES:Administration Support:
- Provide the full range of administrative support including but not limited to:
- Management of purchasing authorization process from submission of PORs to handover of signed invoices for payment.
- Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees.
- Arrangement for and management of Forex linked to international travel.
- Ad hoc personal bookings and searches for the CEO.
- Act as a support / participate in the development and implementation of administrative standards, policies and practices for the organization.
Secretarial Support:
- Communicate directives and information from the CEO to Executives, managers, and others in the organization and follows up on the status of assignments.
- Receive, screen and direct incoming calls, visitors, mail and email.
- Maintain files, records, calendars and diaries.
- Control filing linked to and access to contracts / SLAs for customers, property, property plans and so.
- Co-ordinates meetings, inclusive of Metcalf Board preparations, submission of reports to shareholders and arranging of catering for board meetings.
- Prepare draft presentations for meetings (POWWOW) for CEO.
- Minute taking where required, as well as requesting agendas and minutes for upcoming meetings.
- Manage CEO Expense Claims.
Manage Insurance:
- Manage vehicle insurance portfolio from addition / removal of vehicles onto the policy to management of claims.
- Manage all insurance.
- Arrange for marine / transit cover where necessary.
Imports and EForex Management:
- Management payment for import process, from verifying accuracy of import documentation to purchasing of Forex.
- In conjunction with Finance determine cashflow for large purchases, obtain authorization and book FEC in line with forecasted dates.
- Balance transactions with bank statements bi-weekly.
Event Planning:
- Arrange and manage all aspects linked to large-scale internal and external events, including but not limited to company Indabas.
Self-Development and Growth:
- Realistic assessment of own strengths and development areas and undertake actions to address weaknesses.
HOURS:
- Monday to Thursday: 8:00 – 17:00
- Friday: 8:00 – 15:45
Should you meet all the requirements, apply on our website at today.
Should you not hear back from us within 10 working days, please consider your application as unsuccessful. We will retain your credentials for future similar roles.
Expected salary: R66000 per year
Location: Cape Town, Western Cape
Job date: Wed, 20 Nov 2024 23:45:58 GMT
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