Job Title: General Administrator
Company:JTJ Group
Job description: General Administrator – Cape TownFull job descriptionJob Title: General AdministratorCompany: D&T Mechanical Services LimitedLocation: UK [Remote]Employment Type: Full-Time [Remote]Salary: ZAR 17,000About D&T Mechanical Services Limited:D&T Mechanical Services Limited is a reputable provider of mechanical and building services, specializing in HVAC (heating, ventilation, and air conditioning) systems, plumbing, and related mechanical services. We are committed to delivering high-quality solutions to our clients and are seeking a proactive and organized General Administrator to join our team.Job Description:We are looking for a detail-oriented and efficient General Administrator to support the smooth operation of our business. This role is pivotal in ensuring that office processes run efficiently, and that internal communication and documentation are effectively managed. The ideal candidate will be a self-starter with excellent organizational and communication skills.Key Responsibilities:Administrative Support: Provide general administrative support to the management team, including answering phones, responding to emails, and managing correspondence.Document Management: Maintain and organize office files, contracts, and other important documents.Invoice Administration: Assist in the processing of supplier invoices and maintaining accurate financial records in collaboration with the accounts team.Purchase Orders: Process supplier, sub-contractor, and hire purchase orders, ensuring accuracy and timely submission. Track and manage purchase order approvals and payments.Scheduling & Coordination: Coordinate meetings, appointments, and travel arrangements for staff, and assist in the management of work schedules for field technicians.Customer Service: Act as the first point of contact for customers, handling inquiries, complaints, and ensuring excellent service delivery.Supply Management: Order and manage office supplies, maintain inventory records.Data Entry: Accurately enter data related to projects, client details, and supplier information into company databases and ensure records are up to date.External Information Requests: Send out onboarding forms/PQQs to new suppliers and subcontractors. Collate all relevant information and chase updates as required.Team Support: Provide general support to other team members, including assisting with project-related administration.Qualifications & Skills:Proven experience in an administrative role, preferably within a construction, mechanical, or engineering environment.Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with office management software.Strong organizational and multitasking abilities.Excellent written and verbal communication skills.Experience with processing purchase orders and managing supplier and sub-contractor relations is desirable.Ability to work independently and as part of a team.High attention to detail and problem-solving skills.Experience with invoicing, billing, and financial processes is desirable.Knowledge of health and safety regulations is a plus.What We Offer:Competitive salary of ZAR 17.000 based on experience.Opportunity to work in a growing and dynamic industry.Supportive team environment with opportunities for professional development.Training and mentorship opportunities.How to Apply:If you are a motivated and detail-oriented professional looking to contribute to a growing company, we encourage you to apply. Please submit your CV and a cover letter to Mechanicalservices12@gmail.com. Please attach a picture of yourself along with your CV.Job Type: Full-timePay: R16 000,00 – R17 000,00 per monthEducation:Bachelors (Preferred)Experience:Admin: 2 years (Preferred)Language:English (Preferred)Location:Cape Town, Western Cape (Preferred)
Expected salary: R16000 – 17000 per month
Location: Cape Town, Western Cape
Job date: Fri, 22 Nov 2024 23:22:17 GMT
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