Job Title: Junior Personal Assistant (JB4916)
Company:Kontak Recruitment
Job description: Junior Personal Assistant (JB4916)
Honeydew, Johannesburg West
R8 000 – R10 000 CTC per month
PermanentAn established accounting consulting firm is seeking a proactive and highly organized Personal Assistant (PA) to provide comprehensive support to the team.
The ideal candidate will excel in managing diverse tasks, demonstrate initiative, and have exceptional interpersonal skills to liaise effectively with clients, predominantly in the legal sector.Minimum Requirements:
Completed Grade 12.
1 or more years of experience as a Personal Assistant or similar admin role, ideally within a professional services environment.
Exceptional organizational and time-management skills.
Ability to work independently and use initiative to solve problems and anticipate needs.
Strong written and verbal communication skills, with a professional demeanor.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Familiarity with the legal sector or experience liaising with legal professionals is advantageous.
High level of attention to detail and accuracy.
Discretion and confidentiality in handling sensitive information.
Ability to manage multiple tasks and meet tight deadlines.Duties and Responsibilities:
Act as the primary point of contact between the firm and its clients, ensuring professional and efficient communication.
Manage schedules, appointments, and meetings for senior staff, including diary coordination and travel arrangements.
Prepare and format documents, reports, and presentations with accuracy and attention to detail.
Handle confidential information with discretion and professionalism.
Organize and maintain files, ensuring all records are up-to-date and easily accessible.
Liaise extensively with legal professionals, addressing queries and providing timely updates.
Support with invoicing, billing, and basic financial administration as required.
Identify and implement process improvements to enhance operational efficiency.
Monitor and prioritize incoming emails, calls, and correspondence.
Assist with ad-hoc tasks and projects as directed by the team.Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.IMPORTANT: We specialize in specific niche fields. Regret that we are unable to provide assistance for any fields outside of this scope. Fields can be viewed on our website.Kontak Recruitment Disclaimer:
Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
Fair process: Fair assessment, only shortlisted candidates contacted due to volume.
Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info.
Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.Completed Grade 12.
1 or more years of experience as a Personal Assistant or similar admin role, ideally within a professional services environment.
Exceptional organizational and time-management skills.
Ability to work independently and use initiative to solve problems and anticipate needs.
Strong written and verbal communication skills, with a professional demeanor.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Familiarity with the legal sector or experience liaising with legal professionals is advantageous.
High level of attention to detail and accuracy.
Discretion and confidentiality in handling sensitive information.
Ability to manage multiple tasks and meet tight deadlines.
Expected salary: R8000 – 10000 per month
Location: Johannesburg, Gauteng
Job date: Wed, 27 Nov 2024 23:41:47 GMT
Tips on What To Include In CV
Creating a professional CV is crucial for making a positive impression on potential employers. Start by keeping it clear and concise—aim for one to two pages. Use a clean, easy-to-read font like Arial or Calibri, and organize information with headings for sections such as Contact Information, Personal Statement, Work Experience, Education, Skills, and Certifications. Tailor your CV to each job by highlighting relevant experience and skills that align with the role’s requirements. Use bullet points to describe your achievements with specific metrics where possible, as numbers provide concrete evidence of your contributions. Finally, proofread carefully to avoid any spelling or grammar errors, as these can detract from a polished presentation.
