Job Title: Personal Assistant with Accounts Experience (Newcastle)
Company:Imforce Recruitment
Job description: Job Title: Personal Assistant with Accounts ExperienceLocation: Newcastle
Reports To: Senior Manager
Job Type: Full-time
Salary: Max R8500.00 per month
Date: ImmediatelyKey Responsibilities:Administrative Support:
- Provide day-to-day administrative support to the Manager, including calendar management, scheduling meetings, and handling correspondence.
- Screen and prioritize calls, emails, and other forms of communication.
- Prepare and organize travel arrangements, including flight, accommodation, and itineraries.
- Organize and maintain files, documents, and records, both digital and paper-based.
- Handle confidential and sensitive information with discretion and professionalism.
- Perform general office duties such as ordering supplies, managing office maintenance, and liaising with service providers.
Accounts & Financial Support:
- Assist with basic accounting tasks, including invoice preparation, expense tracking, and reconciliation.
- Maintain accurate records of financial transactions and assist in the preparation of financial reports.
- Support the budgeting process and ensure timely processing of invoices and payments.
- Liaise with vendors, clients, and internal departments regarding financial matters.
- Assist with payroll preparation, including tracking employee hours, managing expenses, and reconciling accounts.
- Prepare financial spreadsheets and reports using Excel or other accounting software.
- Ensure adherence to company financial policies and procedures.
Project Management:
- Assist in managing small projects or tasks, ensuring deadlines are met and milestones are achieved.
- Provide support in organizing events, meetings, or conferences, including budgeting and vendor coordination.
Other Duties as Assigned:
- Undertake any other tasks or responsibilities as required by the Manager to ensure the smooth running of daily operations.
Requirements:
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Solid background in accounts or financial administration, with a basic understanding of accounting principles.
- Strong proficiency in Microsoft Office Suite
- Excellent written and verbal communication skills.
- Ability to handle multiple tasks, prioritize effectively, and meet deadlines.
- Strong attention to detail and accuracy, especially in financial matters.
- Highly organized with the ability to work independently and as part of a team.
- Discretion and integrity when handling confidential information.
- A proactive attitude, with the ability to anticipate needs and take initiative.
- A relevant degree or qualification in Business, Finance, or a related field is a plus.
Preferred Qualifications:MatricDegree, Diploma, Certification or training in accounting or finance
Expected salary: R8500 per month
Location: Newcastle, KwaZulu-Natal
Job date: Fri, 09 May 2025 07:44:52 GMT
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